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Administrative Procedures

Our Board Board Documents Administrative Procedures

Administrative Procedures: Table of Contents Sections: 100 • 200 • 300 • 400 • 500 Section 100 - General Administration AP-Manual Administrative Procedures Handbook AP-100 Strategic Education Plan AP-101 Annual Report AP-102 Monitoring and Responding to Proposed Legislation AP-103 Administrative Procedures Manual AP-104 School Planning and Reporting AP-105 Equity and Inclusive Education AP-106 Religious Accommodations Guideline AP-110 School Councils AP-112 Environmental Education AP-114 School Council Liaison Committee (PIC) AP-115 Community Partnerships AP-116 School Fees   AP-117 School Fundraising AP-120 Pupil Accommodation Review AP-140 Emergency Medical Response Plans and First Aid Kits AP-141 Threats to School Safety AP-142 Concussion, Concussion Protocol AP-145 Computer Use AP-146 Digital Citizenship AP-148 Access to Students (Curricular and Extra-Curricular) AP-149 Request for Distribution AP-150 Communications AP-151 Accessibility Standards for Customer Service AP-152 Monitoring and Feedback on Accessible Customer Service AP-153 Notification of Disruption of Services AP-154 Use of Assistive Devices by General Public AP-155 Use of Service Animals by General Public AP-156 Use of Support Person by General Public AP-157 Providing Accessible Information and Communications Services AP-160 Access to Schools AP-161 Accessibility Standards for School Transportation AP-162 Student Transportation AP-164 Smoke-Free Environments AP-171 Bloodborne Pathogens: H.I.V., A.I.D.S., Hepatitis B & C AP-178 Canadian Flag AP-190 Records Management AP-191 Protection of Privacy AP-192 Privacy Notification AP-193 Student Data Between Panels AP-194 Videoconferencing - Privacy and Security Guidelines     Related Forms: Form-106-A Parent or Student Religious Accommodation Request Form Form-106-B Admin Form Form-106-C Religious Accommodation Request Flowchart Form-106-D Religious Accomodation Requests Flowchart - Curriculum Expectations Form-139-A Harassment/Discrimination Incident Report Form Form-140-A Emergency Response Plan Form-140-B Contents of First Aid Kits Form-140-C First Aid Incident Report Form-142-C1 Concussion Management Procedures: Return to Learn and Return to Physical Activity Form-142-C2 Tool to Identify a Suspected Concussion Form-142-C3 Documentation of Medical Examination Form-142-C4 Documentation for a Diagnosed Concussion – Return to Learn/Return to Physical Activity Plan Form-142-C5 Sample Concussion Prevention Strategies Form-145-A Computer Use Agreement Form-148 Access to Students (Curricular and Extra-Curricular) Form-149 Request for Distribution Application Form Form-151 Oath of Confidentiality     Section 200 - Educational Programs and Materials AP-200 Organization for Instruction AP-211 French as a Second Language AP-205 Opening Exercises AP-206 Graduation/Advancement/Junior Kindergarten/Senior Kindergarten Exercises in Schools AP-210 Creating a Healthy School Nutrition Environment AP-214 Bullying and Violence Prevention/Human Rights Education AP-225 Co-operative Education AP-260 Out-of-School Activities AP-261 Financial Assistance to School Extracurricular Activities AP-262 Music Lessons during School Hours by a Private Instructor AP-270 Selection of Curriculum Materials AP-271 Challenges to the Use of Curriculum Materials AP-290 Presentations by Non-Teaching Resource Persons AP-291 External Research         Related Forms: Form-214-A Human Rights Education: Definitions 1 Form-214-B Human Rights Education: Variations in Cultural Communication Form-214-C Human Rights Education: School Climate Check List Form-260-A Request for Field Trips Form-260-B Field Trip Register Form-260-C International Field Trip Permission Form Form-260-D International Field Trip Checklist Form-260-E Inherent Risk for Students Under Age 18 Form-260-F Inherent Risk for Students Age 18 or Over Form-262-A Request for Permission to Take Private Music Lessons During School Hours Form-262-B Request for Permission to Provide Private Music Lessons During School Hours Form-271-A A Request for Reconsideration of Learning Materials Form-271-B Guideline for the Review Committee     Section 300 - Students AP-301 Aboriginal Voluntary, Confidential Self-Identification Procedure AP-302 Service Animals for Students with Special Needs AP-305 Student Transfers AP-310 Supervision of Students AP-313 Safety of Student with Asthma AP-314 Administration of Medication and/or Medical Procedures to Students AP-315 The Safety of Anaphylactic Children AP-316 Student Insurance AP-318 Advertising and Fund Raising in Schools and Board Buildings AP-341 Child in Need of Protection AP-350 Codes of Conduct AP-351 Safe Schools: The Use of Electronic Communication, Social Media, and Mobile Devices by Students AP-352 Safe Schools: Appropriate Dress Code AP-353 Safe Schools: Progressive Discipline AP-354 Safe Schools: Programs for Students on Long-Term Suspension AP-355 Safe Schools: Programs for Expelled Students AP-356 Safe Schools: Bullying Prevention and Intervention AP-357 Student Use of Tobacco, Alcohol and Other Drugs AP-358 Student Suspension AP-359 Student Expulsion AP-375 Reporting to Parents   Related Forms: Form-301 Aboriginal Voluntary, Confidential Self-Identification Procedure Form-302-A Service Animals for Student with Special Needs - Letter to School Community Form-302-B Service Animals for Student with Special Needs - Sample of Letter to the Families of Children in the Class(es) Form-302-C Service Animals for Student with Special Needs - Sample of Letter to Those Sharing Transportation Form-302-D Service Animals for Student with Special Needs - Protocol for a Case Conference and Facilitation of Service Animals in Schools Form-302-E Management Plan for Care of Service Animal for Students with Special Needs Form-302-F Request for Service Animal Involvement with a Student Form-313-A Asthma Management Plan Form-313-B Request and Authorization for the Administration of Reliever/Rescue Inhaler Form-314-A1 Authorization and Request for Administration of Prescribed Medication/Medical Procedures Form-314-A2 Authorization and Request Form for the Administration of Prescribed Medication Form-314-A3 Authorization and Request Form for the Administration of an Epi-Pen Form-314-B1 The Administration of Medication and/or Medical Procedures to Students: Record of Procedures Form-314-B2 Medical Procedure Form Form-314-C Daily Record of Medication Administered to Pupils Form-314-D1 Sample of Letter of Awareness to all Parents (Allergens) Form-314-D2 Sample Letter to Parents of Anaphylactic Children Form-314-D3 Emergency Medical Alert Form Form-341 Staff Guide for Responding to a Child in Need Form-350 Violent Incident Reporting Form Form-353/356 AP 353/356 Safe Schools Incident Report Form Form-358-A Notice of Suspension for 1-5 Days (Parent) Form-358-B Form-358-C Form-358-D Form-358-E Form-358-F Form-358-G Form-358-H Form 359 Form-359-A Form-359-B Form-359-C Notice of Suspension for 1-5 Days (student 18 years or older) Notice of Suspension for 6-10 Days (Parent) Notice of Suspension for 6-10 Days (student 18 years or older) Notice of Suspension for 11-20 Days (Parent) Notice of Suspension for 11-20 Days (student 18 years or older) Notice of Suspension Pending Principal's Investigation (Parent) Notice of Suspension Pending Principal's Investigation (student 18 years or older) Principal's Report Recommending Expulsion Letter Advising of Principal's Decision Not to Recommend Expulsion and Confirming Suspension Letter Advising of Principal's Decision Not to Recommend Expulsion and Confirming Reduced Suspension Letter Advising of Principal's Decision Not to Recommend Expulsion and Withdrawing Suspension     Section 400 - Personnel and Staff Relations AP-400 Recruitment and Selection AP-401 Personnel Files & the Collection of Personal Information AP-402 Employment/Supervision of Family Members AP-404 Occupational Health and Safety AP-405 Respect in the Workplace: Anti-Harassment & Discrimination AP-406 Respect in the Workplace: Reporting and Investigating Workplace Harassment & Discrimination AP-407 Violence in the Workplace AP-408 Reporting & Investigating Workplace Violence AP-409 Right to Refuse or Stop Work Where Health or Safety in Danger AP-410 Scent Awareness AP-411 Use of Wireless handheld Devices While Driving AP-412 Working Alone AP-415 Employee Progressive Discipline AP-418 Attendance and Sick Leave Benefits AP-420 Employee Assistance Program (EAP) AP-421 Professional Development AP-430 Acceptance of Supplemental Employment by Regular Staff Members AP-432 Staff Members Elected or Appointed to Public Office AP-442 Staff Use of Tobacco, Alcohol and Other Drugs AP-444 Use of Social Media AP-446 Professional Misconduct by Staff Members and Volunteers AP-455 Performance Appraisals AP-460 Twenty-Five Year Service and Retiring Staff Members AP-470 Mobility Procedures for Academic Staff AP-480 Pre-Employment Health Assessment AP-482 Job Descriptions for Support Staff AP-486 Leave of Absence - Support Staff AP-496 Volunteers AP-497 Public Concern Issue Resolution Process     Related Forms and Documents: Form 406 Workplace Harassment and Discrimination Reporting Form Form 408 Employee Accident/Incident Reporting Form Form-496 Volunteer Registration Document Attendance Support Program Document Return to Work & Disability Management Program     Section 500 - Business Administration AP-500 Budget Development and Implementation AP-502 Banking AP-505 Accounting AP-506 Tangible Capital Asset Management AP-507 Accounting for Non-Board Funds AP-508 Accounting for School Council Funds AP-510 Travel and Business Expenses AP-511 Hospitality, Employee Recognition and Condolences & Congratulations AP-512 Catering Refreshments and Food for Meetings & Workshops AP-515 Purchasing Procedures AP-516 Advertising Expenditures AP-520 Purchasing Cards AP-521 Business Credit Cards AP-525 Video Surveillance AP-530 Playground Equipment AP-531 School Food Gardens AP-550 Community Use of School Facilities AP-551 Community Planning and Partnerships / Notification List AP-552 Naming of New Schools     Related Forms: Form-510 Conference Application Form and Expense Authorization Form-550-A Application for the Use of School Facilities Form-550-B Community Use of School Facilities - Equipment Rental Form Form-550-C School Property Occurrence & Equipment Loss Report Form-550-D Community Use of School Facilities - Available Equipment Rental Form

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