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Student Records / Transcripts
Student Records / Transcripts

Over the course of the school year as part of its mandate to educate its students, the Limestone District School Board under the authority of the Education Act, as amended, will collect personal information about each student from both the student and his/her parent(s) or guardian(s). The information collected may be written, oral or visual. This personal information will be used to register and place the student in a school or for a consistent purpose such as the allocation of staff and resources and to give information to other employees to carry out their job duties.

In addition, the information may be used to deal with matters of health and safety or discipline and that may be required to be disclosed in compelling circumstances or for law enforcement matters or in accordance with any other Act. The information will be used in accordance with the Education Act, the regulations, and guidelines issued by the Minister of Education governing the establishment, maintenance, use, retention, transfer and disposal of pupil records. For more information regarding Ontario Student Records (OSR) and mandated components of these records, visit the Ontario Student Record Guideline.

For questions about this collection of information for the OSR, please speak to your school principal, or the LDSB Manager of Information Technology Services & Planning at 613-544-6920/1-800-267-0935.

Accessing Student Records

Each student and the parent/guardian(s) of a student who is not an adult (that is, a student who is under the age of 18) may request a meeting to review the contents of the Ontario Student Record (OSR). If the student or the parent/guardian(s) of a student who is not an adult (that is, a student who is under the age of 18) reviews the OSR and wants something removed, they may formally appeal to the principal. For more information, visit the Ontario Student Record Guideline.

Accessing Student Transcripts

The Ontario Student Transcript (OST) is an official record that documents a student’s academic progress. It is a component of the Ontario Student Record (OSR) and is created and managed in accordance with the Ministry of Education's OST Manual. Since September 1, 1999, an OST has been established for each student enrolled in an Ontario secondary school course, whether or not the course is being taken for credit.

All graduates receive one diploma and an official transcript at time of commencement. Diplomas and transcripts not distributed at commencement will be held at the secondary school for pick up.

At times, a parent/guardian or adult student may need to request Education Verification from their current or former school for a variety of reasons. These requests should be directed to the school from which the student last attended and/or graduated.

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