Access to Information



How do I access information?
If you are looking for information that cannot be found on the Board website, you may request the information:
  • by email: Susan McWilliams
  • by phone: 613-544-6920 ext. 243
  • in person: LDSB Education Centre at 220 Portsmouth Ave., Kingston, ON K7M 0G2
Occasionally, if an information request is particularly complex or sensitive, it may require a more formal process. In that case, you can request access to information by submitting a request citing the Municipal Freedom of Information and Protection of Privacy Act.
Also, students, parents and guardians can request access to information held by the Board by contacting the Principal of the school their child attends. Please be aware that while an individual has access to their own personal information and general records, they do not have access to information about other individuals. While a student is under the age of 18 and is not living independently, the parent or guardian retains a right of access to their child’s information. The Principal will provide you with the information you request if you are legally entitled to receive a copy of it. If you are not granted access to it, you have the right to make a formal request for information under the Municipal Freedom of Information and Protection of Privacy Act.
What is involved in making a request to access information?
You may make a request by completing a request form or by writing a letter, or e-mail, describing exactly what information you are seeking. Completed requests must include a $5 application fee paid by cash or cheque payable to the Limestone District School Board. Your request should be sent to the attention of:

Information Access and Privacy Coordinator
Limestone District School Board
220 Portsmouth Avenue
Kingston, Ontario, K7M 0G2
Tel: 613-544-6925 ext. 243
Fax: 613-544-8501

Timeline for receiving the requested information

Legislation allows the Board 30 days to respond to information requests. On occasion, we may ask for an extension if the request is for an extensive number of records. Extra time may also be needed if an outside third party needs to be contacted, of if the request is received during the summer months when certain school staff may not be accessible.

Associated fees for requested documents

There are fees associated with making a request for information under MFIPPA. When documents are requested, $7.50 is charged for every 15 minutes of search time, computer data retrieval, and document preparation. Document copies are charged at the rate of .20 cents per page. Postage or shipping charges may also apply. Fees are not charged for the time required to locate and prepare records for personal information requests.
How do we protect personal information in the course of our operations?
The Limestone District School Board collects, uses, and shares personal information from and about individuals in the course of providing educational services and to administer programs. The Municipal Freedom of Information and Protection of Privacy Act regulates the way personal information is administered with a view to protecting each individual’s right to privacy.
Where personal information is to be used for purposes identified within the Education Act or in other words as part of or supplemental to the educational program, consent is not usually required. Notice is sufficient. Notice is usually in writing and will include an explanation of our legal authority, the uses or purposes for the personal information, and the name of a person to contact about the use.
Under the Act, you retain the right to request correction or removal of any personal information held by us if you believe it to be inaccurate.
If you believe you or your child’s personal privacy rights have been breached you may lodge a complaint with the office of the Information and Privacy Commission of Ontario.

Who do I contact for more information?
For more information about information access and privacy protection, please contact:
Information Access and Privacy Coordinator
Limestone District School Board
220 Portsmouth Avenue
Kingston, Ontario, K7M 0G2
Tel: 613-544-6925 ext. 243
Fax: 613-544-8501